Site diary template
A dated daily record of the job: who was on site, what got done and what held it up.
A free tool from Footing Tools. No account needed. It makes one day's entry — Footing, the software, runs the whole job.
In ChatGPT
Describe the job in your own words. Find Footing Tools in ChatGPT.
Coming soon to ChatGPTIn Claude
Same tools, same documents. Find Footing Tools in Claude.
Coming soon to ClaudeWrite up today
Starter prompts
Paste one into ChatGPT or Claude once Footing Tools is added.
“Write up today's site diary: 4 on site, frames stood, rain stopped us at 2”
“Daily construction report for the Smith job from these notes”
“Site diary: plumber and sparky on site, slab inspection passed, client visited”
What it won't do
- Report an incident to the regulator. Notifiable incidents have their own process.
- Give legal advice on delays or extensions of time.
Templates and calculations only — not legal, financial, safety or professional advice. Check everything against your contract and the law, or get advice, before you rely on it. Footing isn't responsible for how it's used.
Straight answers
Why keep a site diary?
It's your record of what happened each day. When a delay, a variation or a dispute comes up, a dated diary is what you'll want to point to.
What should go in it?
Weather, who was on site and for how long, work done, deliveries, delays, visitors, incidents and any instructions you were given.
Can I do it from my phone?
Yes, the form works on a phone. In ChatGPT or Claude you can talk through your day and it fills in the sections.
Running more than a few jobs?
This makes one day's entry. In Footing, the crew logs photos, timesheets and site notes from an app that works with no signal, and every day lands on the job.